Account Settings
Account Settings
Expensify allows you to personalize your experience by customizing your profile, preferences, and notifications. This guide shows you how to update your photo, language, timezone, notification settings, and more—all from Account.
To open these settings on web, select Account in the navigation tabs. On mobile, select your profile icon.
How to customize your profile
You can update the following profile settings:
- Profile photo – Upload or change your photo.
- Custom avatar – Select an avatar instead of a profile photo.
- Status – Add a custom message and emoji to show your current status.
- Pronouns – Display your preferred pronouns on your profile.
- Language – Update your account to your preferred language.
- Timezone – Set the correct timezone for expense and report timestamps.
- Theme – Switch between light mode, dark mode, or your device settings, and enable high contrast mode.
- Notifications – Customize how and when you receive email and app notifications.
- Personal information – Add or update your legal name, date of birth, phone number, and address.
How to upload a profile photo
To upload or update a profile photo:
- On web, select Account in the navigation tabs. On mobile, select your profile icon.
- Select Profile.
- Select the edit icon next to your profile image.
- Select Upload photo and choose a new photo.
How to set a custom avatar
To use an avatar instead of a profile photo:
- On web, select Account in the navigation tabs. On mobile, select your profile icon.
- Select Profile.
- Select the edit icon next to your profile image.
- Scroll down to Or choose a custom avatar.
- Choose an avatar in your preferred color palette.
- Select Save.
How to set your timezone manually
To manually set or update your timezone:
- On web, select Account in the navigation tabs. On mobile, select your profile icon.
- Select Profile > Time zone.
- Disable Automatically determine your location.
- Choose your timezone from the list.
- Select Save.
How to set your language
To set or change your language:
- On web, select Account in the navigation tabs. On mobile, select your profile icon.
- Select Preferences > Language.
- Choose your preferred language from the list.
A checkmark confirms the selected language, and your account updates automatically to the new language.
Note: Language changes affect your personal account view only. Workspace members must update their own preferences individually.
What languages does Expensify support
Expensify supports the following languages:
- English
- German (Deutsch)
- Spanish (Español)
- French (Français)
- Italian (Italiano)
- Dutch (Nederlands)
- Polish (Polski)
- Portuguese (Português – Brasil)
- Greek (Ελληνικά)
- Japanese (日本語)
- Chinese (中文 (简体))
How to manage notification settings
To manage notification settings:
- On web, select Account in the navigation tabs. On mobile, select your profile icon.
- Select Preferences.
- Under App preferences, enable or disable these toggles:
- Receive relevant feature updates and Expensify news
- Mute all sounds from Expensify
How to set a profile status
Set your profile status with an emoji and optional message.
- On web, select Account in the navigation tabs. On mobile, select your profile icon.
- Select Profile > Status.
- Enter your custom message.
- (Optional) Add an emoji.
- Under Clear after, choose when to clear the status, such as 1 hour, Today, or Never.
- Select Save.
How to set your pronouns
To set or update your pronouns:
- On web, select Account in the navigation tabs. On mobile, select your profile icon.
- Select Profile > Pronouns.
- Type a word or letters into the Search to see options field. No pronouns are listed until you type a search term.
- Select your pronouns from the search results.
- Select Save.
How to change the appearance theme
To change the app’s appearance:
- On web, select Account in the navigation tabs. On mobile, select your profile icon.
- Select Preferences > Theme.
- Choose Light, Dark, or Use device settings.
- Select Save.
How to enable high contrast mode
High contrast mode increases the visual contrast of UI elements, making text and controls easier to distinguish.
- On web, select Account in the navigation tabs. On mobile, select your profile icon.
- Select Preferences > Theme.
- Enable High contrast mode.
- Select Save.
You can also enable high contrast mode from the login page by selecting Enable high contrast.
How to update your personal information
To update your legal name, date of birth, phone number, or address:
- On web, select Account in the navigation tabs. On mobile, select your profile icon.
- Select Profile.
- Scroll to the Private section.
- Select Legal name, Date of birth, Phone number, or Address.
- Enter the updated information.
- Select Save.
- Enter the security code sent to your email or phone to verify the changes.
When typing in the Address line 1 field, a list of address suggestions appears. Select a suggestion to auto-populate the address fields including city, state, ZIP code, and country.
If no address is saved, the Country field is pre-filled based on your current location.
How to update your display name or legal name
To edit your display name:
- On web, select Account in the navigation tabs. On mobile, select your profile icon.
- Select Profile > Display name.
- Enter your preferred name and select Save.
To edit your legal name:
- On web, select Account in the navigation tabs. On mobile, select your profile icon.
- Select Profile.
- Scroll to Private and select Legal name.
- Enter the updated information and select Save.
- Enter the security code sent to you to verify the change.
FAQ
Why should I upload a profile photo?
Your photo helps teammates identify you easily in chats, reports, and notifications.
Will changing my language affect reports?
No. It only changes the language of your user interface, not the content of your reports.
Can I disable all Expensify app notifications?
Yes. To mute notifications:
- On web, select Account in the navigation tabs. On mobile, select your profile icon.
- Select Preferences.
- Disable Receive relevant feature updates and Expensify news and enable Mute all sounds from Expensify.
Can I disable email notifications for reports that I approve for reimbursement?
No. To comply with regulations in several US states, Expensify is required to send you an email whenever you send money to another individual.
Will theme preferences sync across devices?
Yes! Your chosen theme and high contrast mode setting apply across web, mobile, and desktop versions of Expensify.
Can I set a permanent status message?
Yes. After entering your status, choose Never under Clear after to keep it active indefinitely.
